Checking in programmes

You use the Programme Check In page to check in a programme that you have previously checked out once you have finished working with it in Asta Powerproject. If Asta Vision is configured to work in Asta Powerproject Managed Baselines mode and a baseline exists for a programme, you can also check in the programme's baseline. You normally use Asta Powerproject to check in programmes, but you can also check in programmes using the Asta Vision website, as described below.

If you have applied a quality check to a programme type, it is not possible to check programmes of that type in or out using the Asta Vision website; you must check them in and out using Asta Powerproject. If you use global libraries in Asta Vision, it is not possible to check any programmes in or out using the Asta Vision website; you must check them in and out using Asta Powerproject. The only exception to this is if your user role has been assigned to the 'Override Check In/Out Programme Restrictions' security rule, in which case you can check programmes in and out using the Asta Vision website; but you must only do this in exceptional circumstances, for example if a programme has become corrupted.

To access the Programme Check In page from the Asta Vision Home page:

Click Projects. The Projects page appears.
Click the name of the project whose programme you want to check in. The Project page appears.
Click the appropriate programme type hyperlink at the top of the page to view the tab of the programme you want to check in.
Click Check In on the programme's tab.

To check in a programme:

On the Programme Check In page, in the Programme field, click Browse and use the dialog that appears to select the programme that you want to check in.
If the programme was checked out with a baseline, a Baseline field appears. Click Browse in this field and use the dialog that appears to select the baseline that you want to check in.
Depending on the way in which Asta Vision is configured, you may need to enter a name and description to apply to the latest revision of the programme. Enter this information in the Name and Description fields.
If programme revision classification has been enabled, you can specify the type, or classification, to apply to this revision of this programme type, for example 'Progress update', 'Client change', or 'Scenario planning', in the Revision classification field. This field does not appear if programme revision classification has not been enabled.

This field may be called something other than 'Revision classification': its name is taken from what has been entered into the Name field on the Define Revision Classification page.
Depending on the way in which Asta Vision is configured, you may be able to attach a file to the programme when you check it in. If you can, an Attach file field is displayed. If you want to attach a file to the programme, click Browse in this field and use the dialog that appears to select the file that you want to attach.

If you attach a file when checking in a programme, a new programme comment is recorded against the programme when it is checked in, with the file attached. In addition to this, the files you attach when checking in are attached to the emails that are sent automatically as a result of the check in, as part of your workflow. This makes it easy for reviewers to access any files relating to the checked in programme.
Click Check In. The programme, and optionally the baseline, is checked in and its status changes to 'Checked In'; a new revision of the programme is created.