Checking programmes into Asta Vision

Once you have finished working with an Asta Vision programme in Asta Powerproject, you should check it back into Asta Vision. When you check in a programme, your changes are committed to Asta Vision, the programme's status changes to Checked In and it becomes available for other users to check out.

If you have started a collaboration session on a programme, or if you have checked out a programme to an Asta Enterprise server, anyone who has worked on the programme can check it back into Asta Vision, provided their access rights in Asta Vision allow them to do this. When such a programme is checked in, both your changes and the changes made by all other users are checked in. You can only check in a programme that is in a collaboration session, or that has been checked out to an Asta Enterprise server, if no other users are currently using it.

If you have checked out a programme to your computer, you can also commit any changes that you have made to Asta Vision without checking in the programme. If you commit changes rather than checking in a programme, the programme remains checked out to you and you can continue working with it, but the changes that you have made become available to other users who download the latest revision of the programme. Committing changes rather than checking in a programme may be useful if you have a low bandwidth Internet connection, as it enables you to upload your changes to a programme without having to check out the programme again. If you commit changes to a programme that is in a collaboration session, or that has been checked out to an Asta Enterprise server, you can commit changes while other users are still working on the programme, and all changes from all users - even changes that are unsaved at the time of committal - are committed.

Depending on the way in which Asta Vision is configured, you may be able to submit programmes as well as check them in.

If Asta Vision is configured to work in 'Asta Powerproject Managed Baselines' mode, if a baseline was checked out alongside a programme, it is checked in along with the programme automatically.

If Asta Vision is configured to work with global libraries and you have checked out the global library file, the global library file is checked in whenever you check in or submit a project. If you try to close a project without checking it back in and you have checked out the global library file, a warning appears telling you that you must check in the global library file. This is to prevent you from leaving it checked out to your computer, which means that other users are unable to access it.

To check in an Asta Vision programme, or to commit changes, you must be logged into Asta Vision and have the programme open in Asta Powerproject.

Checking in Asta Vision programmes

To check in an Asta Vision programme:

If you are working in a collaboration session, or if the programme has been checked out to an Asta Enterprise server, ensure that all other users have saved their changes and left the collaboration session. You could use Asta Powerproject's chat feature to request that other users do this.
On the Home tab, in the Vision group, click the Check-In dropdown and select the Check-In command. Alternatively, click File, then click Check-In. The Check-In Programme dialog appears.

If you are working in a collaboration session or if the programme has been checked out to an Asta Enterprise server, and one or more other users have the programme open, you are warned that you cannot check the programme in at the current time. Ensure that all other users have closed the programme, then try again.
Enter a name to apply to the latest revision of the programme in the Name field.
Enter details of the changes you have made to the programme in the Describe the programme changes field.
Depending on the way in which Asta Vision is configured, you may be able to attach a file to the programme when you check it in or submit it. If you can, an Attachment button is displayed. If you want to attach a file to the programme, click this button and use the dialog that appears to select the file that you want to attach.

If you attach a file when checking in or submitting a programme, a new programme comment is recorded against the programme, with the file attached. In addition to this, the files you attach are attached to the emails that are sent automatically as a result of the check in or submit, as part of your workflow. This makes it easier for reviewers to access any files relating to the checked in or submitted programme.
Click the Copy from Chart Properties button if you want to copy information from the Revision number field, on the Chart tab of the Chart/Project Properties dialog, into the Revision name field on this dialog, and to copy information from the Revision comment field, on the Chart tab of the Chart/Project Properties dialog, into the Describe the programme changes field on this dialog. This might be useful if you populate the details of charts in Asta Powerproject before checking in or committing Asta Vision programmes.
Select the Copy to chart properties check box if you want to save information about the revision you have just created - including the information you have entered in the Name and Describe the programme changes fields - into the fields on the Chart tab of the Chart/Project Properties dialog.
Click OK. Your changes are committed to Asta Vision and the programme is checked in.

If the programme had been checked out, the local copy of the programme is moved to your 'Backup Files' folder and it is removed from the list of recent projects on the Open tab of the Backstage view; this prevents you from opening a checked in programme accidentally.

If you are checking in a collaboration session, the collaboration session ends.

If you are checking in a programme from an Asta Enterprise server, the programme is deleted from the server automatically.

Committing changes without checking in

To commit changes to Asta Vision without checking in the programme:

On the Home tab, in the Vision group, click the Check-In dropdown and select the Commit Changes command. The Commit Programme Changes dialog appears.
Enter a name to apply to the latest revision of the programme in the Revision name field.
Enter details of the changes you have made to the programme in the Describe the programme changes field.
Depending on the way in which Asta Vision is configured, you may be able to attach a file to the programme when you check it in or submit it. If you can, an Attachment button is displayed. If you want to attach a file to the programme, click this button and use the dialog that appears to select the file that you want to attach.

If you attach a file when checking in or submitting a programme, a new programme comment is recorded against the programme, with the file attached. In addition to this, the files you attach are attached to the emails that are sent automatically as a result of the check in or submit, as part of your workflow. This makes it easier for reviewers to access any files relating to the checked in or submitted programme.
Click the Copy from Chart Properties button if you want to copy information from the Revision number field, on the Chart tab of the Chart/Project Properties dialog, into the Revision name field on this dialog, and to copy information from the Revision comment field, on the Chart tab of the Chart/Project Properties dialog, into the Describe the programme changes field on this dialog. This might be useful if you populate the details of charts in Asta Powerproject before checking in or committing Asta Vision programmes.
Select the Copy to chart properties check box if you want to save information about the revision you have just created - including the information you have entered in the Name and Describe the programme changes fields - into the fields on the Chart tab of the Chart/Project Properties dialog.
Click OK. Your changes are committed to Asta Vision, but the programme remains checked out to you, or open in its collaboration session.