Exporting data from Asta Connect

You use the Export dialog to export data from projects in a format that can be imported into Asta Powerproject. You should export data from the project periodically. For example, you may want to do this at the end of each week. You can export data relating to a whole project, or data relating to a single pull plan. The name of the dialog differs, depending on the scope of your export.

If you access this dialog from the Pull Plan Tasks or Pull Plan Whiteboard page, you can also use the dialog to export a pull plan's whiteboard in PDF format, which means that you can share the whiteboard and its tasks with other stakeholders, either by printing the PDF or by attaching the PDF to an email.

To export data relating to a whole project:

  1. Click Projects in the left pane. The Projects page appears.
  2. Click a project in the list. The Project Details page appears.
  3. Click Master Plan at the top of the page.
  4. Click Export Master Plan. The Export Master Plan dialog appears.
  5. Use the Output Format radio buttons to specify the format in which to export the data.
  6. Specify which elements of the data you want to export in the Items to Export field: select the check box to the left of an item to include it in the export, or clear the check box to exclude it.
  7. Click Export. When the exported file has been prepared, it appears as a download in your web browser window, and is saved in your 'Downloads' folder. You can now import the file into Asta Powerproject.

To export data relating to a single pull plan:

  1. Click Pull Plans in the left pane. The Pull Plans page appears.
  2. Click a pull plan in the list.
  3. Click Tasks or Whiteboard.
  4. Click Export Pull Plan. The Export Pull Plan dialog appears.
  5. Use the Output Format radio buttons to specify the format in which to export the data - click either Powerproject JSON or MS Project XML, depending on which application you want to import the exported data into.
  6. Specify which elements of the data you want to export in the Items to Export field: select the check box to the left of an item to include it in the export, or clear the check box to exclude it.
  7. Click Export. When the exported file has been prepared, it appears as a download in your web browser window, and is saved in your 'Downloads' folder. You can now import the file into Asta Powerproject.

When you export data from a project for use in Asta Powerproject, the only information that is exported is progress that has been recorded against pull plan tasks that are linked to master plan activities. All other information that you have recorded in Asta Connect is excluded from the export.

If a baseline is currently displayed in the whiteboard and you export a pull plan's whiteboard in PDF format, the baseline will appear in the PDF as well as the 'live' pull plan data.

To export a pull plan's whiteboard in PDF format:

  1. Click Pull Plans in the left pane. The Pull Plans page appears.
  2. Click a pull plan in the list.
  3. Click Tasks or Whiteboard.
  4. Click Export Pull Plan. The Export Pull Plan dialog appears.
  5. Click the PDF Document radio button.
  6. Select the size of paper you want to apply to the PDF file in the Paper Size field. If you are planning to print the resulting PDF, select a paper size that can be handled by the printer you are going to use.
  7. Specify whether you want the output to be in portrait or landscape format in the Orientation field.
  8. Specify the percentage scale to be applied to the whiteboard in the Scale field. The smaller the scale you apply, the more whiteboard tasks can be fitted onto each page.
  9. Click Export. When the PDF file has been prepared, it appears as a download in your web browser window, and is saved in your 'Downloads' folder. You can now open the PDF file and print it, or share it in another way - for example, by attaching it to an email.

Related Topics:

Importing data exported from Asta Connect into Asta Powerproject

Viewing and editing a project's master plan

Creating activities in a project's master plan

Editing activities in a project's master plan

Linking activities in a project's master plan