Security Group Properties dialog - General tab

To assign access rights for a particular code or code library (in addition to any chart access rights), select the appropriate code library in this field. You can then click Properties to display the Code Library Rights tab, in which you can specify the access rights for a specific code or for the whole library.

For example, you might have a code library called People containing a code for each employee in the company, so you could give the members of each security group full access to any bars, tasks or allocations that have their code. These rights will be in addition to any access rights set up per chart. So a member of a security group might have only read access to a chart, but full access to any bars, tasks or allocations with their code within the chart.

You can only use a security library to add rights to certain tasks - you cannot use a security library to remove rights from certain tasks. For example:

• You could use a security library to give a user access rights to Mechanical and Electrical tasks that appear in a number of charts throughout a project, without giving the user access rights to any of the other tasks in those charts. To do this, create a "Mechanical and Electrical" code library, assign codes from the library to the appropriate tasks in the project and specify this code library as the security library for the appropriate security group.
• If a user has access rights to delete charts in a project, you could not use a security library to prevent the user from deleting charts, or tasks within charts, to which a code from the security library has been assigned.

If you select a code library in this field, you must use the Library Access Rights tab to make the library read-only, to prevent the members of the security group from changing their access rights for the library.

Specifying unique access rights to a "security library"

Click the appropriate radio button to specify the access rights that members of this security group should have over any security groups that are subordinate to the current security group in the security group hierarchy.

Specifying access rights over security groups and user records

Click the appropriate radio button to specify the access rights that members of this security group should have over users.

By default, users are able to view, modify and create only those users that are subordinate to them in the user hierarchy. For example, if you structure a user hierarchy by department, with each departmental head being a user folder, by default, each departmental head is only able to view, modify and create users within their own department. If you want the members of a security group to be able to view, modify and create a different set of users, select a user folder in the dropdown field to the right of the radio buttons. All members of this security group will then be able to view, modify and create all users that are subordinate to the selected user folder.

Specifying access rights over security groups and user records

Select this check box to allow members of this security group to publish details of permanent resource allocations to Microsoft Outlook® and via SMTP email, or clear the check box if you do not want them to be able to do this, or if you do not use this feature at all.

You cannot publish details of permanent resource allocations to Microsoft Outlook and via SMTP email in Asta Powerproject SaaS.

Specifying whether users can publish details of permanent resource allocations to Microsoft Outlook® or via SMTP email

Select this check box to enable members of this security group to archive and restore data using the Archive Manager application, or clear the check box to prevent them from doing so.

Users can only archive data from charts and summary groups to which their security group has Read rights. This is defined on the Chart Access Rights tab of the dialog. You can only archive and restore data if you use Asta Enterprise.

Specifying whether users can archive and restore data

Click the appropriate radio button to specify the access rights that members of this security group should have over task pools.

Specifying whether users can create, view and modify task pools

Select this check box to allow members of this security group to save (and therefore overwrite) project macros, or clear the check box if you do not want them to be able to overwrite project macros. Preventing users from saving project macros may be useful if you have company-wide macros that you do not want users to overwrite accidentally.

Macros are not available in Asta Powerproject SaaS.

Specifying whether users can create project macros

Select this check box to specify that members of this security group are able to create project views, or clear the check box to specify that they can only create user views.

Specifying whether users can create project views

Select this check box to specify that members of this security group are able to embed border files into the project (and delete embedded border files from the project), or clear the check box to specify that they cannot embed and delete border files.

Specifying whether users can embed or delete border files

Select this check box to specify that members of this security group are able to identify that charts and summary groups represent individual projects, or clear the check box if you do not want them to be able to do this.

Building up a portfolio of projects

Select this check box to specify that members of this security group are able to create and delete expanded tasks and charts, or clear the check box if you do not want them to be able to do this.

Working with charts

Select this check box to specify that members of this security group are able to create and delete summary tasks and summary groups, or clear the check box if you do not want them to be able to do this.

Working with summary tasks

Select this check box to specify that members of this security group are able to reschedule the project, or clear the check box if you do not want them to be able to do this.

You can specify whether members of the security group can reschedule individual charts within the project using the Reschedule check box on the Chart Access Rights tab of this dialog.

Performing a reschedule

Select this check box to specify that members of this security group are able to cancel book outs that have been performed by any user, or clear the check box if you do not want them to be able to do this. Cancelling a book out destroys the link between the master and destination projects and means that the data in the destination project can no longer be booked into the master project.

Users who have booked information out of a project are able to cancel the book outs that they have performed, even if this check box is cleared for their security group, but they can only cancel book outs that have been performed by other users if this check box is selected.

Cancelling a book out

Select this check box to specify that members of this security group are able to move sections of tasks and allocations that have been progressed, or clear the check box if you do not want them to be able to do this. You might want to prevent users from moving completed sections in a number of situations.

Working with progressed tasks and allocations

Select this check box to specify that members of this security group are able to edit the fields in the 'Dates' section of the Properties tab of the Backstage view, the corresponding fields on the Properties tab of the Properties dialog and - when viewing the properties of the programme chart - the date-related fields on the Project tab of the Chart/Project Properties dialog, or clear the check box if you do not want them to be able to do this.

Editing the properties of projects and charts