How archived data is displayed in projects

Archived data in the project view

To enable you to identify where data has been archived from a project, archived charts and summary groups still appear in the project view by default, as in the following illustration, where the chart representing project A has been archived:


Prior to archiving	After archiving

You can view details of data that has been archived from a project by right-clicking an archived chart or summary group in the project view and selecting Properties.

You can specify whether archived charts and summary groups are displayed in the project view:

Click the File tab, then click Options. The Options dialog appears.
Click the View tab.
Click Show Types. The Show Types in Project View dialog appears.
Select the Archived charts check box to display archived charts and summary groups in the project view, or clear the check box to omit them from the project view.
Click OK to close the dialog and return to the Options dialog.
Click OK to close the Options dialog.

As well as enabling you to identify where data has been archived, these archive items in the project view contain information on the archived data that enables you to restore the data to the correct location at a later point should you so wish.

Archived data in the bar chart

The expanded and summary tasks that correspond to archived charts and summary groups do not appear on bars within a project, but the existence of an archived expanded or summary task on a bar is indicated by the bar being shaded in a particular colour. You can choose the colour with which to shade bars from which data has been archived using the Shading on bars containing archives drop-down control on the View tab of the Options dialog.

Note the following points relating to archived charts and summary groups:

You cannot delete archived charts and summary groups from projects, and nor can you delete any bars that contain archived expanded or summary tasks.
You cannot move archived charts and summary groups directly, but you can move the bars that contain the corresponding archived expanded and summary tasks to different locations within a project.
You can book out expanded and summary tasks that contain archived subcharts, but you cannot restore data from an archive if the corresponding archived expanded or summary task is currently booked out.

Archived data in baselines

When you archive data from within a project, the corresponding baseline data is archived from any baselines that are associated with the project into one or more baseline archives - one baseline archive for each baseline. Similarly, when you restore data from an archive into a project, the corresponding baseline data is restored back into the project's baselines. Unlike projects, archived charts and summary groups do not appear in baselines, either in the project view or in the bar chart.