Import Resources dialog

You use the Import Resources dialog to import entries from your Microsoft Outlook® address book into Asta Powerproject as permanent resources. This is a quick and easy way of creating permanent resources in a project that match the resources that are available in your organisation. Once you have set up the permanent resources in a project, you can import new permanent resources from your Outlook address book as new entries are added to the address book and when existing entries are edited.

Note that each Outlook address book entry corresponds to an Active Directory® user. Your Active Directory users may be organised into user groups - for example, each user may be a member of a group that relates to the user's department. When you import entries from your Outlook address book, they are imported as a flat list of permanent resources: the user group structure is not maintained, and the user groups themselves are not imported into the project.

To access the Import Resources dialog, on the Allocation tab, in the Tools group, click Import Resources.

This dialog is not available in Asta Powerproject SaaS.

Field/Button Description
Address book entry list Select the entries from your Microsoft Outlook address book that you want to import into Asta Powerproject as permanent resources.
Import all

Select this check box to import all of the entries from your Microsoft Outlook address book into Asta Powerproject as permanent resources, or clear the check box to import only those you select in this dialog.

 

Note that if you choose to import all of the entries in the address book, this will include any inactive entries - which may relate to people who have left the company, for example. If you choose to import all entries, you should check the resulting permanent resource records carefully and delete any permanent resources that have been imported that do not represent resources that will be available to work on the project. Do not delete any resources that have already been assigned to tasks, as doing this would remove the resource and its allocations from the project.
Include existing Select this check box if you want to reimport any entries from your address book that have previously been imported in order to update their details, or clear the check box to import only address book entries that have not been imported previously.
Import Click this button to import the selected address book entries into Asta Powerproject as permanent resources.

How do I...

  1. Select the check box to the left of the address book entries that you want to import into Asta Powerproject as permanent resources. Alternatively, select the Import all check box to import all of the entries in your address book.
  2. If you have imported entries from your address book previously, any entries that you have already imported are ignored during the import unless you select the Include existing check box. If any of your address book entries have changed since they were imported into Asta Powerproject, select this check box before clicking Import to update Asta Powerproject's permanent resource records with the changed Outlook address book entries.
  3. Click Import. The selected address book entries are imported into Asta Powerproject and a permanent resource record is created for each one.

Related Topics:

Working with dialogs

Importing permanent resources from your Microsoft Outlook address book