User Field Manager dialog
You use the User Field Manager dialog to create your own user-defined fields for local projects (that is, projects not saved to a server-mounted data source). You can use user-defined fields to store whatever information you like.
Once you create a user-defined field, it becomes available on the User Fields tab of the appropriate Properties dialog, where you can use it to record information about the object. For example, if you create a user-defined field in the calendar table, the field is available on the User Fields tab of the Calendar Properties dialog. One exception to this is user-defined fields that relate to bars or tasks, which become available on the Bar and Task tabs of the Bar and Task Properties dialog.
You can use user-defined fields to link objects, for example tasks and resources, to external documents. You do this by creating 'URL'-type user-defined fields. You can then enter hyperlinks to external documents, or to webpages on the internet or an intranet, into these fields.
To create user-defined fields for server-mounted data sources, use the Server Admin application which is supplied with Asta Enterprise.
How to access the User Field Manager dialog
To access the User Field Manager dialog, on the Project tab, in the Properties group, click User Field Manager. This command is unavailable if the project contains any unsaved changes, if a Properties dialog is active, or if the project is stored on a server-mounted data source.
Explanation of the fields and buttons on the dialog
| Field/Button | Description |
|---|---|
| Object type | Select an object type in this field to display a list of the user-defined fields that have been defined for that object type and to create new user-defined fields for that object type. |
| User-defined field list | This field displays a list of the user-defined fields that have been defined for the selected object type. Click a user-defined field in the list to select it. |
| Add | Click this button to create a new user-defined field to apply to the selected object type. |
| Remove | Click this button to delete the selected user-defined field. |
| Rename | Click this button to rename the selected user-defined field. |
How do I...
... create a new user-defined field?
- Select the table in which you want to create a user-defined field in the Object type field. For example, to create a new user-defined field relating to tasks, select Task. The dialog displays a list of the user-defined fields currently set up in the selected table.
- Click Add. The Add User Field dialog appears, in which you specify the type of user-defined field you are creating and its name.
- Specify the user-defined field details in the dialog and click OK to return to the User Field Manager dialog. The user-defined field is added to the list in the dialog.
... rename a user-defined field?
- Select the table in which the user-defined field is located in the Object type field. The dialog displays a list of the user-defined fields currently set up in the selected table.
- Select the user-defined field you want to rename and click Rename. The Rename User Field dialog appears, in which you can enter a new name for the field.
- Enter the new name in the dialog and click OK to return to the User Field Manager dialog. The renamed user-defined field appears in the list in the dialog.
... delete a user-defined field?
- Select the table in which the user-defined field is located in the Object type field. The dialog displays a list of the user-defined fields currently set up in the selected table.
- Select the user-defined field you want to delete.
- Click Remove. The user-defined field is removed from the list in the dialog.