Specifying how objects appear when printed

You can specify the way in which a variety of objects appear when printed, using the main field on the Appearance tab of the Print dialog. The items in the field are divided into a number of groups, in an expandable tree.

Not all of these options are available if you are printing a standalone histogram or Line of Balance graph view rather than a bar chart view; none of these options are available if you are printing a calendar view.

Specifying legend printing options

Expand the Legends section of the tree and select or clear the following boxes to specify the way in which legends are printed:

  • Baseline - select this check box to print a legend explaining the baselines displayed in the printout, or clear it to omit the legend.
  • Calendar exception - select this check box to print a legend explaining the working and non-working exceptions that have been selected on the Non-Working tab of the Format Bar Chart dialog, or clear it to omit the legend.
  • Code library - select this check box to print a legend explaining the codes used in the project, or clear it to omit the legend.
  • Histogram - select this check box to print a legend explaining the histograms displayed in the printout, or clear it to omit the legend.
  • Link category - select this check box to print a legend explaining the link category codes used in the project, or clear it to omit the legend.
  • Progress period - select this check box to print a legend explaining the progress periods used in the project, or clear it to omit the legend.
  • Symbol - select this check box to print a legend explaining the symbols such as milestones, constraint flags and float used in the project, or clear it to omit the legend.
  • Line of balance stages - select this check box to print a legend explaining the Line of Balance stages displayed in the printout, or clear it to omit the legend.
  • Use code library sort order in legend - select this check box to sort code library entries in the legend according to the sort order that has been assigned to them, or clear it to sort them according to the order in which they appear in the printout.
  • Milestone appearances - select this check box to print a legend explaining the milestone appearances used in the project, or clear it to omit the legend.
  • Use milestone appearances library sort order - select this check box to sort milestone appearances in the legend according to the sort order that has been assigned to them, or clear it to sort them according to the order in which milestones of each appearance appear in the printout.

Use the Legends radio buttons to specify the pages on which legends are printed:

  • Click the Bottom radio button to print a legend at the bottom of the printout. If you are printing a single border around the whole output, the legend is spread across the pages that make up the bottom of the printout. If you are printing one border per page, the legend appears at the bottom of every page.
  • Click the All radio button to print a legend at the bottom of every page of the printout.
  • Click the Relevant radio button to print a legend at the bottom of each page that includes an item that is included in a legend. This provides you with a legend on each page that relates precisely to the items on that page.

You can specify the font with which to print legends by clicking the Font button on this tab of the Print dialog. Alternatively, select the Use spreadsheet font check box to print legends using the default spreadsheet font.

Specifying border printing options

Expand the Border section of the tree, and select or clear the following boxes to specify the way in which borders are printed:

  • Draw beneath chart - select this check box to print any parts of the selected border file that encroach onto the chart area underneath the chart, or clear it to print the border in front of the chart.
  • Trust printer's margins - select this check box if you are printing to PDF and want to print using the full extent of the page as far as possible, or clear this check box if you are printing to a physical printer, in which case Powerproject will adjust the margins of the output to ensure that it fits onto the printed page within the limitations of the selected printer.

Specifying drawing printing options

Expand the Drawing section of the tree, and select or clear the following boxes to specify the way in which patterns are printed:

  • Use alternative pattern printing - select this check box to print patterns, for example on tasks and allocations, in a different style if you experience problems printing patterns using your printer driver, or clear it if you do not experience any such problems.
  • Use high-resolution patterns - select this check box to print patterns, for example on tasks and allocations, in high-resolution if you experience problems printing patterns using your printer driver, or clear it if you do not experience any such problems.

Specifying bar chart printing options

Expand the Bar chart section of the tree, and select or clear the following boxes to specify the way in which objects in the bar chart are printed:

  • Hide task shadows - select this check box to print tasks without the 3D shadow effect that appears in the bar chart, or clear it to print tasks with the 3D shadow effect that appears on screen.
  • Show background colour - select this check box to print the bar chart with a background colour if one has been applied to it, or clear it to print the bar chart with a white background.
  • Show date shading - select this check box to print the bar chart with any date range shading that has been applied to it, or clear it to print the bar chart without the date range shading.

    If you have configured Powerproject to display date range shading in the date zone as well as in the bar chart, clearing this check box removes date range shading from the bar chart when printing, but not from the date zone. This enables you to save ink: printing when date range shading is displayed in the bar chart can use a lot of ink, especially if you have a large number of date range shading selections.
  • Show standard work shading - select this check box to print the bar chart with any standard work shading that has been applied to it, or clear it to print the bar chart without the standard work shading.
  • Group related lines at page boundaries - select this check box to specify that wherever possible, allocation bars and baseline bars should be printed on the same page as the bar to which they relate, or clear it to specify that page breaks can be inserted at the most suitable point, even if this means that bars may be split from one or more of their associated allocation bars or baseline bars. Even with this check box selected, if a bar has a large number of associated allocation bars or baseline bars, a page break may still appear in the midst of these bars if the alternative would mean a large area of blank page in the resulting printout.
  • Scale bar chart fonts with spreadsheet - select this check box to print the fonts within text annotations and task notes using the same scaling options you apply to spreadsheet fonts, or clear the check box to print them with no scaling.

Specifying spreadsheet printing options

Expand the Spreadsheet section of the tree, and select or clear the following boxes to specify the way in which the spreadsheet is printed:

  • Fit columns to text - select this check box to alter the size of the spreadsheet columns so that the text they contains fits neatly within, or clear it to print the columns at their current size, which may result in some text being truncated. If you choose to auto-size rows when word wrapping, you may not need to use this printing option in order to display all of the text in the spreadsheet in a printout.
  • Show 3D effect - select this check box to print the spreadsheet using a 3-dimensional effect, matching the way it appears on screen, or clear it to print the spreadsheet more simply.
  • Show bar shading - select this check box to print alternate spreadsheet shading, matching the way it appears on screen, or clear it to print the spreadsheet more simply.
  • Show task-per-line column - select this check box to print the column that shows whether a task is being displayed in one-task-per-line mode, or clear it to omit this column.
  • Visible columns only - select this check box to print only the spreadsheet columns that are currently in view, or clear it to include all the spreadsheet columns in the printout, including those that are not currently in view.
  • Keep line-numbers when printing selection - select this check box to maintain the line numbering that is applied to bars in the spreadsheet when you are printing a selection of bars, or clear it to renumber the selection of bars that you are printing, starting at 1.

Specifying date zone printing options

Expand the Date zone section of the tree, and select or clear the following boxes to specify the way in which the date zone is printed:

  • Display at foot - select this check box to print the date zone at the bottom of the printout as well as the top, or clear it to print the date zone at the top only.
  • Locked to pages - select this check box to display the date zone on all pages of output when printing in paginated style, or clear it to display the date zone on the first page only.
  • Show background colour - select this check box to print the date zone with a background colour if one has been applied to it, or clear it to print the date zone with a white background.

Specifying histogram printing options

Expand the Histogram section of the tree, and select or clear the following boxes to specify the way in which histograms are printed:

  • Show background colour - select this check box to print histograms with a background colour if one has been applied to them, or clear it to print histograms with a white background.
  • Show date shading - select this check box to print histograms with any date range shading that has been applied to the bar chart, or clear it to print histograms without the date range shading.

    If you have configured Powerproject to display date range shading in the date zone as well as in the bar chart and you are printing a histogram view, clearing this check box removes date range shading from the histogram view when printing, but not from the date zone. This enables you to save ink: printing when date range shading is displayed in the histogram view can use a lot of ink, especially if you have a large number of date range shading selections.
  • Scale fonts with spreadsheet - select this check box to print the fonts within histograms using the same scaling options you apply to spreadsheet fonts, or clear the check box to print them with no scaling.
  • Truncate cumulative/availability graphs at left - select this check box to terminate the left-hand edge of graphs that display information cumulatively and those that include availability information at the start of the bar chart or at the start of the histogram scope (whichever is latest), or clear this check box to extend such graphs to the project start date.
  • Truncate cumulative/availability graphs at right - select this check box to terminate the right-hand edge of graphs that display information cumulatively and those that include availability information at the end of the bar chart or at the end of the histogram scope (whichever is latest), or clear this check box to extend such graphs to the project finish date.

Related Topics:

Specifying how spreadsheet fonts are scaled during printing